Cal/OSHA Recordkeeping Reminder: Post Cal/OSHA Form 300A

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Beginning February 1 and through April 30, 2016, non-exempt employers are required to post the Cal/OSHA Form 300A annual summary log of injuries and illnesses which occurred in 2015. Even if there were no recordable injuries or illnesses during the year, employers are required to post the summary with (0) zero values appearing in the total line. This posting requirement applies to affected employers who had 10 or more employees in 2015 and do not fall within the partially exempt industries listed below. (Please note, this list is for CA employers only.)

How can employers determine if they are exempt?

OSHA uses the Standard Industrial Classification (SIC) Code to determine which establishments must keep records. Employers can search for SIC Codes by keywords or by four-digit SIC to retrieve descriptive information of specific SICs in OSHA’s online Standard Industrial Classification Search, available on OSHA’s website at: http://www.osha.gov/pls/imis/sicsearch.html.

Establishments classified in the following SICs are exempt from most of the recordkeeping requirements, regardless of size, unless OSHA or the Bureau of Labor Statistics informs you in writing that you must keep records.

PARTIALLY EXEMPT INDUSTRIES IN CALIFORNIA

SIC
CODE

INDUSTRY DESCRIPTION

SIC
CODE

INDUSTRY DESCRIPTION

525

Hardware Stores 

731

Advertising Services

542

Meat and Fish Markets 

732

Credit Reporting and Collection Services

544

Candy, Nut, and Confectionery Stores

733

Mailing, Reproduction and Stenographic Services

545

Dairy Products Stores

546

Retail Bakeries

737

Computer and Data Processing Services

549

Miscellaneous Food stores 

738

Miscellaneous Business Services

551

New and Used car Dealers 

764

Reupholstery and Furniture Repair

552

Used Car Dealers 

782

Motion Picture Distribution and Allied Services

554

Gasoline Service Stations

557

Motorcycle Dealers

783

Motion Pictures Theaters

56

Apparel and Accessory Stores

784

Video Tape Rental

573

Radio, Television, and Computer Stores

791

Dance Studios, Schools, and Halls

58

Eating and Drinking Places

792

Producers, Orchestras, Entertainers

591

Drug Stores and Proprietary Stores

793

Bowling Centers

592

Liquor Stores

801

Offices and Clinics of Medical Doctors

594

Miscellaneous Shopping Goods Stores

802

Offices and Clinics of Dentists

SIC
CODE

INDUSTRY DESCRIPTION

SIC
CODE

INDUSTRY DESCRIPTION

599

Retail Stores, Not Elsewhere Classified 

803

Offices of Osteopathic

60

Depository Institutions (banks and savings institutions)

804

Offices of Other Health Practitioners

 

 

807

Medical and Dental Laboratories

61

Nondepository

809

Health and Allied Services, Not Elsewhere Classified

63

Insurance Carriers

81

Legal Services

64

Insurance Agents, Brokers and Services

82

Educational Services (schools, colleges, universities and libraries)

653

Real Estate Agents and Managers

 

 

654

Title Abstract Offices

832

Individual and Family Services

67

Holding and Other Investment Offices 

835

Child Day Care Services

722

Photographic Studios, Portrait

839

Social Services, Not Elsewhere Classified

723

Beauty Shops

841

Museums and Art Galleries

724

Barber Shops

86

Membership Organizations

725

Shoe Repair and Shoeshine Parlors 

87

Engineering, Accounting, Research, Management, and Related Services

726

Funeral Service and Crematories 

 

 

729

Miscellaneous Personal Services

899

Services, Not Elsewhere Classified

 

Requirements for Non-Exempt Employers

Employers not exempt from OSHA’s recordkeeping requirements must prepare and maintain records of work-related injuries and illnesses. Review the following website to see exactly which cases to record: http://www.dir.ca.gov/t8/ch7sb1a2.html

  • Use the Log of Work-Related Injuries and Illnesses (Form 300) to list injuries and illnesses and track days away from work, restricted or transferred.
  • Use the Injury and Illness Report (Form 301) to record supplementary information about recordable cases. A workers’ compensation or insurance form may be used if it contains the same information.
  • Use the Summary (Form 300A) to show totals for the year in each category. The summary is posted from February 1 to April 30 of each year.

Additional Information on Recordkeeping

Visit the following websites or call Jennifer Reyes (949-544-8482) or Jeff Hulson (858-550-4987) at Barney & Barney for assistance. 

http://www.dir.ca.gov/t8/ch7sb1a2.html

http://www.dir.ca.gov/DOSH/DoshReg/ApndxA300Final.pdf http://www.dir.ca.gov/DOSH/DoshReg/ApndxB300AFinal.pdf http://www.dir.ca.gov/DOSH/DoshReg/ApndxC301Final.pdf

For more information and help understanding all recordkeeping requirements, visit: http://www.californiaosha.info/

Workplace Posting Requirements

In California, all employers must meet workplace posting obligations. Workplace postings are usually available at no cost from the requiring agency. The Department of Industrial Relations requires employers to post information related to wages, hours and working conditions in an area frequented by employees where it may be easily read during the workday. Additional posting requirements apply to some workplaces. http://www.dir.ca.gov/wpnodb.html  

Cal / OSHA publications are available by download at: http://www.dir.ca.gov/dosh/puborder.asp

As a reminder, ensure the information in the “Emergency Numbers” and the “Notice to Employees – Injuries Caused by Work” of the Labor Law Poster (Federal and State Employment Notices) are completely filled out. The “Notice to Employees – Injuries Caused by Work” provides employees with information on workers' compensation coverage and where to get medical care for work injuries. The Notice must be posted in English and Spanish at each California work site in a conspicuous location frequented by employees during the hours of the work day. Please be advised, employers not in compliance with the regulation may be subject to a fine from the State of California of up to $7,000 per violation and forfeit the right to direct medical control of workers’ compensation claims.

For questions, please contact:

Barney & Barney’s Risk and Loss Advisors Team
800-321-4696

About Barney & Barney

Barney & Barney is one of the nation’s leading insurance brokerages, offering a comprehensive line of risk management and employee benefit solutions. The firm specializes in commercial property and casualty insurance, employee benefits, workers’ compensation, compensation consulting, executive liability, personal lines and surety. In 2014, Barney & Barney joined Marsh & McLennan Agency LLC (MMA), a subsidiary of Marsh Inc., the world’s leading insurance broker and risk advisor. Barney & Barney has offices in San Diego, San Francisco, Oakland and Orange County. For more information, visit www.barneyandbarney.com, or call 800.321.4696.